• Workflow Administrator

    Job Locations US-VA-Crystal City
    Posted Date 4 months ago(7/11/2018 2:55 PM)
    # of Openings
    Program Support
  • Overview

    BRTRC Federal Solutions is seeking a Workflow Administrator to provide support to our government customer in Crystal City. 

    The ideal candidate will be ambitious, organized, detail-oriented, self-motivated, and deadline-driven with a positive attitude and the ability to multi-task.


    The candiate shall review reports or associated correspondence packages for completeness, structure, content, and format; analyze information from a variety of acquisition and program sources; author, review, and edit documents and preparing reports; participate in program performance assessments of Major Defense Acquisitions Programs. Ensure that senior leader decisions are clearly communicated in items of correspondence prepared for signature; determine the acceptability of documents based on composition, coordination, and logical analysis; monitor workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities; possess the ability to work under pressure, consistently meet deadlines, manage priorities, and handle sensitive information; interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress.


    • Drafting funding contracting documents for review by senior leadership; 
    • Producing read-ahead materials; maintaining and reconciling budgets; 
    • Composing correspondence and memoranda requiring independent judgment as to content; 
    • Ensuring correspondence accuracy, format, spelling and grammar; 
    • assembling enclosures, attachments and other reference documentation before submission of the correspondence package to senior level decision makers for concurrence, approval and signature; 
    • Routing correspondence in accordance with approved distribution codes or other designated routing lists; 
    • Processing incoming and outgoing correspondence, recommending format and content changes; 
    • Maintaining all correspondence control systems to reflect current task status at all times; 
    • Preparing internal office correspondence; assisting in the control and accountability of classified documents stored within the office; ensuring special handling of correspondence which may require expediting (i.e., letters addressed to the White House, Secretary of Defense, Deputy Secretary of Defense, Department of Justice, Federal Trade Commission and Congress); 
    • Maintaining office and executive calendars, including but not limited to scheduling of appointments, meetings, travel, speeches, conferences, Congressional testimony and media appearances; 
    • Providing customer service to customers by telephone and in person; 
    • Providing pickup and delivery of correspondence; 
    • Processing requests for travel arrangements, accommodations and reimbursement of expenses, both manually and through the Defense Travel System; 
    • Preparing requests for building passes and site visit authorizations; processing incoming mail, facsimile and email; 
    • Providing responses to public requests or calls for information and assistance.


    • A minimum of ten (10) years' of recent and relevant experience is required.
    • Experience and skills in providing Executive Level Administrative Assistant and correspondence management support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred.
    • A Bachelor’s degree from an accredited college or university is required.  At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
    •  Current DoD security clearance is required.



    We offer a competitive salary, exceptional benefits, and a professional work environment.


    EEO/AA Employer/Vets/Disabled


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