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Conference Coordinator

Conference Coordinator

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Program Support

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BRTRC Federal Solutions is seeking a mid-level Conference Coordinator with experience supporting government events.  This is a full-time position located in Vienna, Virginia (Tysons).  


This position includes supporting the entire life-cycle of an event including planning, data entry, on-site support, marketing and messaging, preparation of collateral material, and close-out reporting for multiple events. This position requires a quick learner with a commitment to succeed, strong attention to detail,  and excellent organizational and communication skills who can thrive in a fast-paced environment where multi-tasking and changing priorities are the norm and hard-work is rewarded.



  • Must have an active or recent (within past 12 mos) DoD security clearance
  • AA/AS degree and 6 years' experience OR a BA/BS degree and up to 3 years' experience OR no degree and up to 10 years' experience
  • Experience in planning and managing small (up to 15 people) and large (up to 500+ people) conferences, workshops, tradeshows, and events
  • Experience in creating, preparing, editing, and proofing meeting materials
  • Experience in establishing, updating, and maintaining lists of participants and committee members
  • A strong work ethic, positive attitude, and organized follow-through approach required
  • Ability to manage multiple projects, and deadlines simultaneously
  • Excellent communication, organization, and time management skills
  • Ability to work in a fast-paced environment with changing priorities
  • Attention to detail and ability to successfully quality control one's own work
  • Ability to provide high-quality products under short deadlines with little supervision
  • Knowledge of Microsoft Office Suite, including expert knowledge of Microsoft Word, PowerPoint and Excel
  • Ability to lift and put together displays and the ability to lift heavy boxes (up to 25lbs) of collateral material
  • Some travel required (<25%)



  • CMP or CGMP certification
  • Experience in supporting classified events and handling classified material

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