BRTRC

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Executive Assistant

Executive Assistant

ID 
2017-2216
# of Openings 
1
Job Locations 
US-VA-Crystal City
Posted Date 
10/18/2017
Category 
Administrative/Clerical

More information about this job

Overview

BRTRC Federal Solutions is seeking candidates for an immediate Executive Assistant position to provide superior support and outstanding quality customer service to our customer.  This, full-time, position is available immediately and is located at the Pentagon.  

Responsibilities

The successful candidate will: 

  • Manage and maintain the complex calendars and schedules of senior personnel, and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.
  • Answer the telephone, take messages and/or refer calls to other individuals, as appropriate within the organization.  
  • Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings
  • Escort, greet, and provide information supporting visits  
  • Receive, coordinate, and respond to invitations
  • Provide a daily read-ahead book with information for the next day and next week activities  
  • Compose drafts of short notes, internal memos, and formal official correspondence in addition to tracking taskers/actions based on inputs/guidance from senior level staff
  • Assist in preparing required reports and presentations, to ensure required material/content is ready for principle review prior to scheduled meetings, to include copying material for distribution.  
  • Coordinate office administrative functions including office security administration, processing security clearance and visit requests for personnel and visitors, scheduling office events and ordering supplies.  
  • Maintain the Front Office space
  • Maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
  • Maintain/manage the CATMS task tracking system as required. 
  • Perform administrative and logistic tasks in support of U.S. and international travel including all travel and logistical arrangements:
  • As required, identify the official protocols/procedures for the destination country; acquire the appropriate official gifts; prepare read-ahead materials, meeting documentation.
  • As required, maintain a travel tracker
  • Process incoming mail, including e-mail and facsimile, and route correspondence to the appropriate individual
  • Maintain the Front Office equipment and supplies (printers, burn bags, files, etc.)
  • Collect and dispose of classified materials in accordance with destruction procedures and guidelines per Department of Defense Manual (DoDM) 5200.01.
  • Other duties as assigned

 

 

Qualifications

  • Active DoD security clearance
  • Bachelor's degree and a minimum of five (5) years of experience
  • Proven advanced skills in Microsoft Office applications to include Outlook, PowerPoint, Word, and Excel
  • Ability to handle sensitive and proprietary information with discretion
  • Polished and professional appearance

 

Prior experience providing Executive level Administrative support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is preferred.

 

EEO/AA/Vets/Disabled